Dedicated Development Team Guide In 2024 – The Ultimate Guide

According to Statista, the revenue of the IT outsourcing industry is expected to show an annual growth rate (CAGR 2022-2027) of 8.26%, resulting in a market volume of US$587.30bn by 2027. Nowadays, there are more and more businesses resorting to a dedicated team model of engagement, often involving a dedicated software development team.

In this article, we will take a closer look at the definition of a dedicated software development team, its pros and cons, and the main differences between the dedicated model and its counterparts—fixed price and time & material models. We will also help you discover the golden times to hire a dedicated development team and provide practical tips to choose the best dedicated developers along with how to manage a software development team effectively.

1. What is Dedicated Team Model?

A dedicated development team is a collaboration model in which a client and an outsourced team cooperate on a long-term basis. Working with a dedicated team means collaborating with professionals who have been hand-picked to meet your corporate objectives. This team is essentially your employees, like an in-house team, except they work remotely.

With a dedicated team, you don’t have to worry about administrative, HR, tax, or social benefits issues. Instead, you can focus on higher-level business issues while your software engineering team takes care of the rest.

To summarize, a dedicated team model gives you the chance to collaborate with experts chosen to focus on completing a specific project, with the added benefit of them handling all administrative costs. This model is particularly advantageous if you’re facing budget constraints.

2. How Does Dedicated Development Team Model Work?

The best way to explain this model is to break it down into several steps:

• The client specifies their requirements, determining the necessary technical skills required for the project, specific roles, and profiles needed.
• The Dedicated Team Supplier begins the recruitment process in their country, selects and pre-screens candidates before presenting the shortlist to the client.
• Final interviews are conducted by the client to verify technical skills and ensure that the candidates are a good fit for the team.
• The client then works with the Service Provider’s HR team to onboard selected candidates.
• The dedicated software engineers and the client begin to collaborate, resembling any other in-house team. They perform the same tasks and attend daily meetings, keeping in mind the overall software development timeline.

3. A Dedicated Project Team Structure

The composition of a dedicated team varies between software development companies and projects, depending on specific requirements. Your dedicated team may include:

• Front-end and back-end, full-stack engineers, mobile developers
• UX/UI designers
• DevOps engineers
• Quality assurance specialists
• Business analysts
• Product managers
• Project managers

4. The Cost Of Hiring Dedicated Development Team

According to Deloitte’s 2020 Global Outsourcing Survey, cutting costs is the top reason (70%) for a business to make an outsourcing decision. Hiring a dedicated team can help you save a lot of money, and here’s how.

In a dedicated team, the pricing model is straightforward. Since each member has a specific hourly rate, you pay for the number of hours they worked. There are no additional costs for renting an office, purchasing equipment, paying taxes or electricity bills, etc.

Furthermore, hiring a dedicated development team takes you less time and financial resources than searching for each professional individually with a HR team.

5. Differences Between Dedicated Development Team, Fixed Price, Time & Material

It’s important to understand the differences between these three software development models so you can choose the most appropriate one for your next projects.

5.1. Dedicated Development Team Vs Fixed Price Model

The dedicated team model is frequently confused with the fixed-price model. These two forms cater to very different business needs.

The fixed-price collaboration model involves a client paying a set fee regardless of the number of working hours. This model works well for short-term projects with inflexible requirements.

Unlike fixed-price models, the dedicated team model allows you to freely change your plans or requirements without overpayment, offering more flexibility and adaptability.

The fixed-price model will best suit with:

• Projects with clear deadlines; 
• Specifications that are well-defined;
• MVP development; 
• Short-term projects; 
• When no changes are planned.

Unlike fixed-price models, the dedicated team model allows you to freely change your plan or requirements, as well as make space for as much development as you need without overpayment.

5.2. Dedicated Development Team Vs Time & Material Model

Another counterpart of the dedicated development team model is the Time & Material framework.

In the Time & Material model, a client is charged for the team’s actual time and effort spent while developing a specific feature.

As a result, this format is appropriate for:

• Projects where requirements are not strictly fixed;
• The market has not been entirely explored; 
• Product-market fit is in the determining process.

The Time & Material model does not ensure that you will work with the same team to the end of the project. If there aren’t enough tasks on your project for some specialists, they can be assigned to another project.

Meanwhile, the benefit of a dedicated team model lies in the team’s commitment. You can rest assured that your project will be handled by a highly dedicated team that is not obligated to take on other projects. 

6. The Pros And Cons Of A Dedicated Development Team Model

We’ll go over the benefits and drawbacks of a dedicated team structure, as well as show you key resons why you might need to collaborate with a dedicated team on your next project.

6.1. The Advantages of a Dedicated Development Team

There are many benefits to having a dedicated development team, and we’ll go over the most important ones below.

Cost Efficiency

Hiring a dedicated team for a project is usually cost-effective than hiring in-house specialists, especially if the team is located in a country with low development costs such as India, Vietnam, or China. etc. A team of experts who have accomplished successful projects similar to yours will complete the work required without jeopardizing the product’s quality, besides, helps you reduce HR costs and relevant costs if you hired new employees.

Focused Approach

A focused approach is one of the most significant advantages when you hire a dedicated team. Everyone working on the project will focus solely on it, ignoring any potential distractions. Moreover, the team is flexible. It can be reconfigured at any time to meet the project’s current requirements and needs, as long as the project is completed at a fastẻ rate and with better results.

Transparent Management

On-demand, clients can access time tracking and task management solutions used by the dedicated development team. This gives the client the chance to effectively keep track of the dedicated team’s progress. Some of the communication channels that boost the management’s transparency you can use are messengers like Slack and Telegram, or daily reports and meetings. 

Relevant Experience and Expertise

When you hire a dedicated team, you get hand-picked professionals with the necessary skills and experience for a specific project. In most cases, these members have already worked on projects that are similar to yours. Therefore, they can be good advisers who guide you through some difficult parts and pay attention to the tiniest details that you may have overlooked.

Working together for a while, they have standardized their workflows and honed delegating skills. You won’t have to start from scratch or deal with any potential conflicts, which will be extremely beneficial.

Flexibility in Project Requirements

When you don’t have a clear development plan and need to make changes to your project frequently, the dedicated model is an ideal option. In comparison to the fixed-price model that uses Waterfall as a standard operation approach, one of the big advantages of the dedicated team model is agility. 

6.2. The Disadvantages of a Dedicated Development Team

As with any engagement model, the dedicated team model is not an one-size-fits-all approach. The major drawbacks of this model are listed below. 

Different Time Zones

If an offshore company is involved, different time zones may become a serious issue. However, if the team follows the agile development principles, the problem can be easily solved.

Low Efficiency for a Short-Term Project

For large projects that constantly evolve, whose requirements are flexible and change frequently, dedicated team model would be a wise choice. In all other cases, it is preferable to select a different model.

Not a One-Size-Fits-All Solution

Before choosing a model, double-check that the model you’re considering is exactly what you need. Although your project may be long-term, signing a contract with a dedicated team may be not the best choice if you have clearly defined goals and a set of requirements that are strictly fixed.

7. When Is The Right Time To Hire A Dedicated Team?

So now you know the pros and cons of a dedicated team model. Should you go with it or with other engagement models? It’s the time to find out the dedicated team model best fits your projects in which circumstances.

7.1. 03 Signs That You Should Use the Dedicated Team Model

The dedicated team model is ideal for long-term projects that have the potential to expand. This model will help a lot when your idea doesn’t have product-market fit and requires a discovery stage.

Startups in Their Early-Stage

With the fast growth goal of an early-stage startup, working with a dedicated team can be a wise decision. This method will allow you to quickly assemble a team, save money on hiring processes, and speed up product development. The dedicated team handles the extra work while the in-house team concentrates on business-oriented tasks.

Projects with Vague Requirements

A dedicated team is a good option when your idea doesn’t have product-market fit and requires a discovery stage. In the discovery stage, it may take months of testing and interviews to finally settle down. Therefore, the dedicated team model provides you with time and resources to fully focus on this stage without worrying about going over budget.

Long-term Projects 

The dedicated team model is best suited to long-term projects with the potential to expand. To discover all your project’s potential, you’ll need a team of experts with high commitment level, who will follow through the end of the project, to support you along the way. 

Throughout the world, there are many big companies using the dedicated team approach. WhatsApp, Apple, Oracle, American Express, IBM, Verizon, Amazon, Doist, Automatic, Buffer, and 10up are some of the names to be mentioned.

7.2. 02 Signs That You Should Not Use the Dedicated Team Model

The dedicated team model, despite its obvious benefits, is not a perfect solution for all types of projects. Here, we’ve compiled a list of situations where you should opt for another model rather than the dedicated model:

Short and Middle-Term Projects

For small projects with clearly defined requirements, you don’t need a dedicated team. A fixed price model is ideal in this case, while the Time & Material approach is appropriate for medium-term businesses.

Limited Time and Budget

When you have a strictly fixed budget for a project, a dedicated team model is not the best option. Sometimes, you don’t need a designer or a project manager to work full-time. In this case, a fixed-price model is more than adequate to achieve the desired outcome.

8. Understanding the Software Development Process

Regardless of the model you choose, understanding the software development process is crucial. This includes planning, execution, testing, and software maintenance. Each phase requires careful attention to detail to ensure that the final product meets the desired standards and requirements.

As you navigate the evolving software development trends, keeping these elements in mind will help you adapt and succeed in a competitive landscape.

What is a dedicated development team?

A dedicated team is a model for long-term collaboration between the development team and the client. In this model, a team of developers is dedicated to a client's project, with the assurance that no team member will be assigned to another project. This is what the word "dedicated" means.

How can you be sure a dedicated development team model is right for the project?

You can begin by identifying the type of project you are currently working on. A dedicated team model is the best option for a long-term and large project with a variety of tasks and a constant need for high-quality deliverables.

What is the process of hiring a dedicated team?

• Inform the provider of the scope of your project and the resources you'll need (the number of specialists and technologies).
• The contractor assembles a team of experts with the necessary skill sets and experience to meet your needs.

 

Why you should hire a dedicated team in Vietnam?

Vietnam owns a large pool of developer talents. According to TopDev’s report, Vietnam has about 400.000 IT Engineers and over 50.000 graduated IT Students from over 153 IT Institutions per year. Moreover, the number of young developers who are always open to new changes and stay updated with tech news accounts for up to 54.76% aged 20 – 29.

• Vietnam ranks 29th in terms of Skillvalue Worldwide in Developer Skills Chart Of Skill Value Report in 2018.
• Top 06 worldwide in Developer Skills Charts Of Topcoder Report in 2016.
• Rank 23rd worldwide in Developer Skills Charts of Hackerrank’s Report in 2016.

Besides, Vietnam has stable government policies and fast economic growth rate, as well as competitive pricing. The costs charged by the Vietnamese outsourcing companies are cheaper than other outsourcing markets in Asia like India, and China. While the hourly cost of Vietnam developers drops at $15-25, it takes more than $40 in Indian counterparts.